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Purchase Officer

    • Liège, Walloon Region, Belgium

Job description

The Purchase Officer belongs to the Purchasing department and directly reports to the Procurement Team Leader. He/she is responsible for the operational follow-up of a portfolio of laboratories and suppliers mainly located in Belgium, France and the Netherlands. He/She is the central point of contact for the daily and operational management of orders and ensure the follow-up of these orders.

The Purchase Officer is responsible for the operational follow-up of the contracts negotiated with the suppliers by the Account Management team. They are in charge of placing orders, management of the stock checks, invoices checking in collaboration with the invoicing officer, issues with the delivery of the orders, etc.


MAIN RESPONSABILITIES : 

Manage the operational follow-up of the laboratories:

  • Management, placing and follow-up of products orders according to their stock rotation, seasonality, marketing campaigns and best-sellers.

  • Problems solving related to orders, stock management or invoices.

  • Back up of the invoicing officer to check that the quantities invoiced correspond to the quantities received and that the purchase prices correspond to those negotiated by the account manager (verification of conditions)

Manage the delivery:

  • Follow up the correct delivery of the products ordered and services to ensure that the company is provided with the correct amount of products and within the right timeframe.

  • Prepare and send purchase orders to ensure correct deliveries.

  • Continuously supervise the delivery times of suppliers to ensure that a timely delivery is guaranteed and our products are not ‘out of stock’.

Ensure optimal stock levels:

  • Ensure that the stocks are always up to date.

  • Closing of stocks: verification of the received orders.

  • Management of possible overstock and organization of product returns to the laboratories.

Contacts with other departments:

Be the central point of contact for the collaborators in the operations:

  • Ensure a punctual permanence in the warehouse.

  • Issue solving linked to erroneous codes, products not corresponding to the description, etc.


Contact person for ‘damaged’ products and management of their follow-up (already damaged, products damaged in the warehouse or products returned by customers,…):

  •  Close contacts with laboratories and accounting for re-invoicing.

  • Contacts with the customer service in order to maintain the customer informed.

Job requirements

EDUCATION : Bachelor in Logistics, Business International or equivalent

years of experience: No experience required

skills

  • Excellent stress management and respect for tight deadlines

  • Priority Management, organization and attention to details

  • Problem-solving oriented

  • Excellent spelling and communication skills

  • Strong logical and analytical skills

  • Ability to improve existing processes

  • Flexibility: ability to manage administrative and operations tasks and to adapt to a changing environment

  • Good knowledge of French and English (min. B2). Knowledge of Dutch is a real asset

  • Team player

  • Very good knowledge in excel (Vlookup, Pivot Tables, Conditional formatting,…)

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